People are always looking for ways to be more productive, and Gmail is the perfect place to start. Whether you’re a new user or an old pro, there are lots of tricks that can help you work smarter – not harder!
If you’re ready to take your email game up a notch, read on for tips and tools that will help you get the most out of Gmail.
Gmail productivity tips: organize your inbox!
Start with your inbox. The first place you should go is to the top of your Gmail page and click on “Settings.” From there, look for the tab that says “+Create a label” and make sure it’s checked off. Now you can name whatever labels (like personal or work) you want; this will help organize all of your emails into different folders without having to forward them!
One of the most common Gmail tips for speedsters is to organize your inbox into a to-do list. Organizing your to-do list will allow you to remember what is important and what items on your list are Gmail. By removing items that are not Gmail, you will be able to focus your attention on the Gmail that is most important.
If an email has information in it that you don’t need anymore but still might need later, like bank statements or receipts from purchases, then use filters instead of deleting those messages forever! You can create a filter by clicking on the drop-down arrow next to one message at a time and selecting “Filter messages like these”.
Advanced Gmail Tips – Get More Done in Less Time
Google’s email service is one of the biggest online community forums today – but the truth is, you can benefit from many Gmail tips without having to know how to Gmail yourself. Gmail is by far:
- easy to navigate;
- has an organized interface;
- comes loaded with lots of great features
but sometimes, you’re missing out on some of the greatest Gmail tips that will really boost your productivity. Today, in this article we’ll go over some simple Gmail tips to help you maximize your gmailing experience and increase your productivity. By the time you’re finished reading this, you’ll know a few Gmail tips that will boost your speed and efficiency in gmailing.
Gmail productivity tips: speed is everything
Many Gmail tips focus on increasing your speed by learning how to quickly open and close the compose window. There are actually two different ways to handle this functionality within the compose window.
The first trick is to learn to quickly click the shortcut button on the bottom right corner of the compose window. This shortcut button will permanently close your Gmail account, so you can open it again without having to re-enter Gmail.
The second of many Gmail tips involves accessing your account through the web browser. The advantage of this strategy is that you can still access your Gmail account from any computer with an internet connection. The major drawback is that this means that you will have to visit each website individually. The advantage here is that you can set up your Gmail account to automatically sync your inbox so that you can access your emails in the future. These two Gmail tips will get you on the way to the next level of gmailing.
Gmail organization tips. Keep it clean
One of the Gmail tips that will allow you to get to the top of your inbox involves cleaning your email. You can do this by manually deleting emails that you are not gmailing. There are two methods that you can use for cleaning your email:
- delete them completely;
- cleanse the inbox of spam by deleting all the emails except the ones you want to keep.
One of the Gmail tips that will increase your productivity is to turn off the confidential mode. If you are reading an email that is Gmail and you do not want it to be open to the public you can turn off the confidential mode. By doing this you are increasing the likelihood that the person opening the email is someone you trust because the information you are reading is Gmail. However, if you want to read the email then go into the secret mail mode. The secret mail mode will allow you to access Gmail messages and do absolutely no harm to yourself or to the information you are viewing.
One Gmail tip that can help increase your productivity is to learn Gmail keyboard shortcuts. A keyboard shortcut refers to a keystroke that is used to perform an action instead of typing the action itself.
For example, a Gmail keyboard shortcut that you might want to learn is the “back arrow key” when you are working in the compose window. When you learn a Gmail keyboard shortcut you will be able to take advantage of this quickly and easily when you need to type something.
A big “NO” to spam
The last of the Gmail tips we will give you in this article is one of those advanced Gmail tips. The advanced Gmail tips that we are going to give you will help you avoid so many spam emails in your Gmail account. Spam is a problem on the internet and in most email accounts. There are some advanced tricks that you can use to reduce the number of spam emails you receive in your inbox.
Kate Lintos is a Social Media Specialist. After graduating in Graphic Design and Communication, she decided to give digital agencies a try. She worked for a multiple big-clients company and learned from some of the best of the best! She managed an innovative startup social media and marketing strategy, learned everything you’d ever want to know about search engines and advertising, created content for brands and managed their paid social ad strategy. All while working as a freelancer Social Media Expert.